20 Best Smartsheet Alternatives in 2026
Smartsheet Alternatives Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
The best Smartsheet alternatives give your marketing operations team flexible project management software, real-time collaboration, and integrations that fit your workflow. If you’re searching for the best alternatives, you likely need a project management solution that can track projects, support kanban boards, and handle complex projects with ease. Many tools offer advanced features, add-ons, and integrations within a broader ecosystem, while focusing on a user-friendly experience with an intuitive user interface and low learning curve. Some also provide a free version and options tailored for professional services teams. Use this list to compare features and find the right fit for your marketing operations needs in 2026.
What Is Smartsheet?
Smartsheet is a cloud-based project management and collaboration platform designed to help teams plan, track, and automate work. It combines a flexible interface with workflow automation, file sharing, and real-time updates. Marketing teams use it to manage campaigns and reporting, though some look for alternatives to improve usability, expand features, or better fit their existing tools.
Best Smartsheet Alternatives Summary
This comparison chart summarizes pricing details for my top Smartsheet alternative selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for flexible database-style projects | Free plan + free demo available | From $20/user/month (billed annually) | Website | |
| 2 | Best for client-focused project management | 30-day free trial + free demo available | From $9.99/user/month (billed annually) | Website | |
| 3 | Best for simple team collaboration | 30-day free trial OR 60-day free trial + free plan available | From $15/user/month | Website | |
| 4 | Best for all-in-one work management | Free plan + free demo available | From $7/user/month (billed annually) | Website | |
| 5 | Best for task and timeline management | Free trial + free plan available | From $10.99/user/month (billed annually) | Website | |
| 6 | Best for Gantt-based project scheduling | 14-day free trial + free demo available | From $7/user/month (billed annually) | Website | |
| 7 | Best for visual project tracking | Free plan available | From $9/seat/month (billed annually) | Website | |
| 8 | Best for open-source team databases | Free trial + free plan available | From $10/user/month (billed annually) | Website | |
| 9 | Best for centralized team project tracking | 14-day free trial + free demo available | From $8/user/month (billed annually) | Website | |
| 10 | Best for customizable workflows and dashboards | 14-day free trial + free plan available | From $10/user/month (billed annually) | Website |
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Smartsheet Alternatives Reviews
Below are my detailed summaries of the best Smartsheet alternatives that made it onto my shortlist. My reviews offer a detailed look at the features, integrations, and best use cases of each platform to help you find the best one for you.
Airtable is a no-code database platform that lets marketing teams design custom workflows, manage campaign assets, and automate repetitive tasks. If you need a flexible system to organize projects and data beyond spreadsheets, Airtable is worth a look.
Who Is Airtable Best For?
Marketing teams at mid-sized companies who want to automate and customize campaign management.
Why Airtable Is a Good Smartsheet Alternative
I picked Airtable because its automation builder lets my team trigger multi-step workflows—like routing a completed brief to the right reviewer or updating campaign status across linked tables—without writing a single line of code. I also use the AI features to generate creative briefs and surface insights from campaign data directly inside the platform. In practice, that means my team spends less time on manual handoffs and more time on actual campaign work. For marketing teams managing multiple channels or regions, Airtable's linked records keep everything connected in one place.
Airtable Key Features
- Interface designer: Build custom, drag-and-drop dashboards and app views directly from your existing Airtable data.
- Multiple views: Switch between grid, calendar, Kanban, and gallery views to visualize the same data in different ways.
- Data syncing: Pull live data from external sources into Airtable so records stay current across every connected workflow.
- Governance and security controls: Manage permissions, authentication, and data access at scale from a centralized admin panel.
Airtable Integrations
Integrations include Google Drive, Box, Dropbox, Salesforce, Slack, Jira, Tableau, WordPress, ChatGPT, and more.
Pros and Cons
Pros:
- Interface designer for custom dashboards
- Built-in REST API for workflow automation
- Unlimited rows on paid plans
Cons:
- Mobile app lacks some desktop features
- Permissions are less granular than Smartsheet
If you need a project management platform that combines client collaboration, time tracking, and billing, Teamwork.com is worth a look. Agencies and marketing teams use it to manage client projects, track billable hours, and keep all communications in one place.
Who Is Teamwork.com Best For?
Agencies and client-facing marketing teams managing billable projects.
Why Teamwork.com Is a Good Smartsheet Alternative
I picked Teamwork.com because it handles the full client project lifecycle in one place—from task management to time tracking to invoicing. I use the built-in time logging to track billable hours against specific tasks and projects, then pull that data directly into client invoices without switching tools. I also appreciate the client portal, which lets me give clients visibility into project progress and share deliverables without exposing my team's internal workspace. For agency marketing teams juggling multiple client accounts, that separation between internal and client-facing views is hard to find elsewhere.
Teamwork.com Key Features
- Gantt chart view: Visualize task dependencies and project timelines with a drag-and-drop interface.
- Workload management: See team capacity across all projects and reassign tasks to balance work.
- Project templates: Build repeatable project structures for recurring campaign types or client onboarding.
- Budget tracking: Set project budgets, monitor spend in real time, and flag when projects go over.
Teamwork.com Integrations
Integrations include Slack, Microsoft Office, Harvest, HubSpot, Xero, BugHerd, ChatGPT, Skyvia, Stripe, and more.
Pros and Cons
Pros:
- Creative proofing tools for marketing assets
- Portfolio dashboards for multi-project visibility
- Project templates for repeatable marketing workflows
Cons:
- No built-in resource forecasting
- No spreadsheet-style grid for data editing
Basecamp is a project management platform that brings together tasks, messages, files, and schedules in one place. Marketing teams that want a simple, centralized hub for project communication and collaboration often turn to Basecamp to keep everyone aligned.
Who Is Basecamp Best For?
Small to midsize marketing teams seeking a unified workspace for projects and communication.
Why Basecamp Is a Good Smartsheet Alternative
I picked Basecamp because it replaces the scattered mix of emails, spreadsheets, and chat threads that slow marketing teams down. Every project gets its own space with a message board, to-do lists, a shared schedule, and file storage all in one place. I especially like the Campfire chat feature, which keeps project conversations contextual and separate from general team chatter. For marketing teams who don't need complex data grids but do need a clear, organized home for every campaign, Basecamp delivers that without the overhead.
Basecamp Key Features
- Card Table: Organize tasks and workflows on a kanban-style board within any project.
- Hill Charts: Track the progress of to-do lists visually, showing what's still being figured out vs. what's in execution.
- Doors: Link external tools like Google Docs, Figma, or Dropbox directly inside a Basecamp project.
- Hey! menu: Aggregate all notifications across every project into a single, consolidated inbox.
Basecamp Integrations
Integrations include Slack, Google Hangouts, Jira, Trello, Asana, GitHub, Dropbox, Harvest, Everhour, and more.
Pros and Cons
Pros:
- Card Table offers kanban-style task management
- Hill Charts visualize project progress uniquely
- Built-in message boards for project discussions
Cons:
- Limited automation for recurring tasks
- No spreadsheet or grid-style data views
ClickUp is a flexible project management platform that helps marketing teams centralize tasks, docs, and campaign planning in one place. I think you'll find it especially useful if your team juggles multiple workflows and needs granular control over project organization.
Who Is ClickUp Best For?
Marketing teams at fast-growing companies who need customizable workspaces and detailed workflow control.
Why ClickUp Is a Good Smartsheet Alternative
I picked ClickUp because its custom views—List, Board, Gantt, and Calendar—let my team switch between formats depending on the type of work we're managing. I like how ClickUp Docs sits directly inside the workspace, so my team can link briefs, campaign plans, and SOPs to tasks without jumping between tools. In practice, that means we can build nested task hierarchies that mirror how our marketing projects actually break down—by campaign, channel, and deliverable. For teams that find Smartsheet too rigid, ClickUp's flexibility across views and structure is a real advantage.
ClickUp Key Features
- Custom fields: Add dropdown menus, date pickers, or text fields to any task to capture campaign-specific data.
- Automations: Set trigger-based rules to move tasks, assign owners, or update statuses without manual input.
- Goals: Track progress toward marketing OKRs by linking tasks and milestones directly to measurable targets.
- Time tracking: Log hours directly within tasks to monitor how time is spent across campaigns and projects.
ClickUp Integrations
Integrations include Slack, GitHub, HubSpot, Google Drive, Outlook, Figma, Zoom, Microsoft Teams, Dropbox, and more.
Pros and Cons
Pros:
- Cross-tagging tasks for multi-team visibility
- Resource management tools for balancing team workloads
- Custom dashboards for campaign and project tracking
Cons:
- Custom item types only on higher tiers
- Occasional lag with large project data sets
Asana is a project management platform built for teams who need to coordinate complex marketing campaigns and track deliverables across multiple channels. If you want to visualize workflows, assign tasks, and automate approvals in one place, Asana is a strong choice.
Who Is Asana Best For?
Marketing teams at growing companies who need to coordinate projects and automate workflows across multiple departments.
Why Asana Is a Good Smartsheet Alternative
I picked Asana because its workflow automation lets my team build rule-based triggers—like automatically assigning a task when a campaign brief is approved or notifying stakeholders when a deadline shifts. I also rely on its timeline view to map out campaign dependencies and spot scheduling conflicts before they become problems. In practice, that means my team spends less time chasing status updates and more time executing. For marketing teams juggling multiple projects across regions or channels, Asana keeps everyone aligned without constant check-ins.
Asana Key Features
- Custom fields: Add custom data labels to tasks—like campaign stage or budget—then sort, filter, and report on them across projects.
- Portfolios: Monitor multiple projects from a single dashboard to track progress and surface blockers across campaigns.
- Reporting dashboards: Build real-time charts that visualize task status, workload, and project health across your team.
- Forms: Create standardized intake forms that feed directly into Asana projects, so every request arrives with the right context.
Asana Integrations
Integrations include Slack, Google Drive, Microsoft Teams, Salesforce, Jira, Dropbox, Zoom, HubSpot, Zendesk, and more.
Pros and Cons
Pros:
- Portfolio dashboards for multi-project oversight
- Task automation with custom rule triggers
- Timeline view for visual campaign planning
Cons:
- Gantt chart features require paid plans
- No native spreadsheet-style grid editing
GanttPRO is a project management platform built around interactive Gantt charts, making it a strong fit for marketing teams that need visual planning and timeline control. If you’re managing campaigns with lots of dependencies or shifting deadlines, you’ll appreciate how easy it is to map out, adjust, and share project schedules.
Who Is GanttPRO Best For?
Marketing project managers at small to midsize businesses who need clear visual timelines and task dependencies.
Why GanttPRO Is a Good Smartsheet Alternative
I picked GanttPRO because its Gantt chart interface makes campaign planning feel genuinely visual in a way Smartsheet's grid layout doesn't. I use the drag-and-drop timeline to shift deadlines across dependent tasks instantly—when a content deliverable slips, every downstream task adjusts automatically. I also appreciate the baseline tracking feature, which lets my team compare the original project plan against actual progress, so we can spot where campaigns are drifting before they go off the rails. In practice, that means fewer missed launches and clearer accountability across the team.
GanttPRO Key Features
- Critical path highlighting: Automatically identifies the tasks that directly impact your project's completion date.
- Board view: Switch between Gantt chart and Kanban-style board views to manage tasks in the format that suits your workflow.
- Workload management: View and rebalance team member task loads across projects to avoid over- or under-allocation.
- Time logs: Track and record actual time spent on tasks and milestones, with options to add comments and export reports.
GanttPRO Integrations
Integrations include Slack, Google Drive, Jira Cloud, OneDrive, Microsoft Project, Microsoft Teams, and Microsoft Excel, and an open API for custom integrations.
Pros and Cons
Pros:
- Board view supports agile marketing workflows
- Task dependencies update automatically with changes
- Gantt chart editing is fast and interactive
Cons:
- No native CRM or email integrations
- No built-in forms for intake requests
monday.com is a visual project management platform that helps marketing teams organize campaigns, track deliverables, and automate repetitive tasks. I think you'll find it especially useful if your team needs customizable workflows and clear visibility across multiple projects.
Who Is monday.com Best For?
Marketing teams at mid-sized companies who want visual project tracking and flexible workflow automation.
Why monday.com Is a Good Smartsheet Alternative
I picked monday.com because its visual board layout makes it easy to see exactly where every campaign asset or deliverable stands at a glance. I like how the automations builder lets my team set up trigger-based rules—like notifying a designer when a brief is approved—without writing a single line of code. In practice, that means we spend less time on status updates and more time on actual work. For teams moving away from Smartsheet's grid-heavy interface, monday.com's flexibility across board views and automation logic is a meaningful upgrade.
monday.com Key Features
- Workdocs: Create collaborative documents that embed live board data, so briefs and plans stay connected to active tasks.
- Multiple board views: Switch between Kanban, Gantt, calendar, and map views to see project data in the format that works best for your team.
- Custom dashboards: Build real-time dashboards that pull data from multiple boards to track campaign performance across projects.
- Forms: Collect intake requests, feedback, or campaign briefs through shareable forms that feed directly into your boards.
monday.com Integrations
Integrations include Slack, Microsoft Teams, Google Drive, Dropbox, Zoom, Outlook, HubSpot, Salesforce, Jira, and more.
Pros and Cons
Pros:
- Multiple board views for flexible reporting
- Automations reduce manual project updates
- Visual boards make campaign tracking intuitive
Cons:
- Automation setup gets complex at scale
- Cross-project visibility is fragmented
New Product Updates from monday.com
monday.com's AI Blocks Now Available to All Users
monday.com AI Blocks are now available to all users, enabling teams to integrate AI directly into workflows. This rollout helps automate tasks and improve productivity across projects. For more information, visit monday.com's official site.
If you want a no-code database that your marketing team can fully customize, Baserow gives you flexible building blocks for campaign tracking, asset management, and reporting. It’s a strong fit for teams that need to design their own workflows without developer support.
Who Is Baserow Best For?
Marketing teams at startups and agencies who want to build custom campaign databases without coding.
Why Baserow Is a Good Smartsheet Alternative
I picked Baserow because its open-source database structure lets my team build exactly the tables, views, and fields we need—without waiting on a developer. I use the custom field types, like file attachments, URLs, and formulas, to track campaign assets and performance data in one place. The gallery and Kanban views mean I can switch how I look at the same data depending on whether I'm reviewing creative assets or managing content stages. In practice, that means my team isn't forced into a rigid spreadsheet format the way Smartsheet can feel.
Baserow Key Features
- Row comments: Add threaded comments directly on individual records to keep feedback tied to specific data.
- Role-based permissions: Control who can view, edit, or manage each database with user-level access settings.
- API-first architecture: Every Baserow database automatically generates a REST API for connecting to external tools.
- Real-time collaboration: Multiple team members can edit and update the same database simultaneously without conflicts.
Baserow Integrations
Integrations include n8n, Zapier, Make, GitHub Issues, GitLab Issues, Jira Issues, Google Cloud Storage, Posthog, and more.
Pros and Cons
Pros:
- Custom field types for marketing data
- Unlimited rows on all paid plans
- Open-source platform with self-hosting option
Cons:
- No built-in reporting or dashboard features
- No built-in Gantt or timeline view
Workzone is a project management platform built for marketing teams who need to manage complex campaigns with multiple stakeholders. If you want detailed task tracking, cross-project visibility, and granular user permissions, Workzone is worth a look.
Who Is Workzone Best For?
Mid-sized marketing teams managing multiple projects and needing strict control over user access.
Why Workzone Is a Good Smartsheet Alternative
I picked Workzone because its permission controls let me decide exactly what each stakeholder can see and do—down to the individual project or task level. That matters when I'm running campaigns with external agencies or clients who shouldn't have access to every project in my workspace. I also rely on its cross-project dashboard to track progress across multiple campaigns at once, without jumping between separate views. For marketing teams managing several concurrent projects with mixed internal and external contributors, Workzone keeps access clean and visibility sharp.
Workzone Key Features
- Gantt chart view: Visualize task dependencies and project timelines in an interactive drag-and-drop chart.
- Image and video proofing: Mark up creative assets—images, documents, and videos—directly in the platform for feedback and sign-off.
- Pre-built project templates: Launch repeatable campaigns from 1,000+ industry and department templates with a single click.
- Time tracking: Log actual hours against tasks and compare them to budgeted hours across projects.
Workzone Integrations
Integrations include Box, Dropbox, Everhour, Google Drive, HubSpot, Jira, Microsoft Teams, OneDrive, Slack, and more.
Pros and Cons
Pros:
- Pre-built templates for marketing workflows
- Project request forms standardize campaign intake
- Built-in creative proofing for marketing assets
Cons:
- No built-in resource management
- Limited custom reporting options
Wrike is a project management platform built for marketing teams that need to coordinate complex campaigns and approvals across departments. Its flexible workspace and real-time collaboration features, along with robust project management features and an intuitive interface, help marketing operations leaders manage shifting priorities and keep everyone aligned.
Who Is Wrike Best For?
Marketing operations teams at mid-sized to large organizations managing cross-functional projects and approvals.
Why Wrike Is a Good Smartsheet Alternative
I picked Wrike because its customizable dashboards give marketing teams a real-time view of campaign progress without building reports from scratch. I like how Wrike's request forms and approval workflows let my team route creative assets through review cycles automatically, cutting down on back-and-forth emails. In practice, that means my team can set up automated triggers that move tasks through stages—briefing, production, review, and launch—without manual handoffs. For teams that have outgrown Smartsheet's grid-based structure, Wrike's flexibility is a clear step up.
Wrike Key Features
- Gantt charts: Visualize campaign timelines and adjust task dependencies by dragging and dropping directly on the chart.
- Resource management: View team workloads across projects and reassign tasks when capacity is uneven.
- Custom item types: Create unique work item categories—like briefs, assets, or campaigns—tailored to your marketing workflow.
- Cross-tagging: Add tasks to multiple project folders simultaneously so work stays visible across different team views.
Wrike Integrations
Integrations include Salesforce, Google Drive, Microsoft Teams, Zoom, Adobe Creative Cloud, QuickBooks, Power BI, Tableau, Miro, and more.
Pros and Cons
Pros:
- Advanced automation for repetitive marketing workflows
- Built-in proofing and approval for creative assets
- Custom dashboards for campaign and project tracking
Cons:
- Limited offline access for remote teams
- Gantt charts require paid plans
Other Smartsheet Alternatives
Here are some additional Smartsheet alternatives that didn’t make it onto my shortlist, but are still worth checking out:
- Adobe Workfront
For enterprise project planning
- Planview
For portfolio and strategic planning
- Coda
For docs with database features
- GoodDay
For workflow automation and tracking
- ActiveCollab
For projects with time and billing
- ProofHub
For centralized team collaboration
- Notion
For flexible docs and project management
- SmartSuite
For customizable work management
- Trello
For kanban task organization
- Jira
For agile issue tracking
Smartsheet Alternatives Selection Criteria
When selecting the best Smartsheet alternatives to include in this list, I considered common buyer needs and pain points related to marketing operations software products, like managing multi-channel campaigns and centralizing project communication. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage projects and tasks
- Assign and track deadlines
- Share files and documents
- Collaborate with team members
- Monitor project progress
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Visual project progress tracking
- Built-in chat or messaging tools
- Customizable workflow automation
- Integration with external marketing tools
- Advanced reporting dashboards
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Simple and intuitive navigation
- Clean and modern interface design
- Minimal clicks to complete core actions
- Responsive design across devices
- Clear labeling and helpful tooltips
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of step-by-step product tours
- Access to training videos and webinars
- Pre-built templates for common workflows
- In-app chatbots or guided help
- Easy data import and migration tools
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Fast response times to inquiries
- Multiple support channels available
- Access to a searchable help center
- Availability of live chat or phone support
- Proactive customer success outreach
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Transparent and flexible pricing plans
- Features included at each pricing tier
- Free trial or free plan availability
- No hidden fees or surprise charges
- Discounts for annual or volume commitments
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Consistent positive feedback on reliability
- Praise for customer support quality
- Reports of ease of adoption and use
- Noted impact on team productivity
- Constructive feedback on feature gaps
Why Look for a Smartsheet Alternative?
While Smartsheet is a good choice of marketing operations software, there are a number of reasons why some users seek out alternative solutions. You might be looking for a Smartsheet alternative because…
- You need built-in chat or messaging tools
- You want more visual project tracking options
- You require deeper marketing tool integrations
- You prefer a simpler, less spreadsheet-like interface
- You need more flexible automation features
- You want better support for creative workflows
If any of these sound like you, you’ve come to the right place. My list contains several marketing operations software options that are better suited for teams facing these challenges with Smartsheet and looking for alternative solutions.
Smartsheet Key Features
Here are some of the key features of Smartsheet, to help you contrast and compare what alternative solutions offer:
- Grid view: Organize, edit, and manage project data in a familiar spreadsheet-style layout that supports sorting, filtering, and inline editing.
- Gantt charts: Visualize project timelines, dependencies, and milestones with interactive Gantt chart views for better scheduling and planning.
- Automation workflows: Set up rules to automate repetitive tasks, notifications, and approvals, reducing manual work and keeping projects on track.
- Dashboards: Build customizable dashboards to display real-time project metrics, charts, and KPIs for quick insights and reporting.
- Resource management: Allocate, track, and balance team workloads across projects to avoid bottlenecks and optimize productivity.
- Forms: Create custom forms to collect structured data from stakeholders or clients directly into your project sheets.
- Collaboration tools: Comment on rows, tag teammates, and attach files directly within sheets to keep all project communication in context.
- Calendar view: See tasks and deadlines in a calendar format, making it easier to manage schedules and spot conflicts.
- Cell linking: Connect data between sheets to maintain consistency and create dynamic, cross-project reporting.
- Integration library: Connect Smartsheet with tools like Microsoft Teams, Slack, Google Workspace, and Salesforce to streamline workflows and data sharing.