31 Best Webinar Software Reviewed in 2025
10 Best Webinar Software Shortlist
Here’s my pick of the very best webinar software along with what I found each does best:
Our one-on-one guidance will help you find the perfect fit.
Webinar software helps you host virtual events that engage your audience, capture leads, and support your sales funnel. Whether you're exploring new options or thinking about upgrading, the right platform can make it easier to manage registrations, deliver smooth sessions, and measure results that matter.
I’ve led dozens of SaaS webinars and used that experience—along with our in-house review methodology—to shortlist tools that deliver on both performance and usability. This guide covers the best picks for teams that want to level up their webinar strategy without overcomplicating the process.
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Best Webinar Software Summary
This comparison chart summarizes pricing details for my top webinar software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for live webinars | 14-day free trial + free demo available | From $45/host (billed annually) | Website | |
| 2 | Best for large audiences | 7-day free trial + free demo available | From $59/organizer/month (billed annually) | Website | |
| 3 | Best for quick meetings | Free plan available | From $4.20/user/month | Website | |
| 4 | Best for team collaboration | Free plan + free demo available | From $13.33/user/month (billed annually) | Website | |
| 5 | Best for small businesses | 14-day free trial + free demo available | From $1/host/month (billed annually) | Website | |
| 6 | Best for enterprise use | Free demo available | From $12/user/month (billed annually) | Website | |
| 7 | Best for email marketing | 30-day free trial + free demo available | From $15.58/month (billed annually) | Website | |
| 8 | Best for training sessions | Free demo available | From $190/host (billed annually) | Website | |
| 9 | Best for marketing teams | 30-day free trial + free demo available | From $26/month (billed annually) | Website | |
| 10 | Best for course creators | 14-day free trial + free demo available | From $0.60/attendee/month (billed annually) | Website |
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Eloqua
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.3 -
Optimizely
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Uberflip
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.3
Best Webinar Software Review
Below are my detailed summaries of the best webinar software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Demio is a webinar platform designed for businesses and marketers who focus on delivering live and engaging online sessions. It serves teams looking to host interactive live webinars that facilitate real-time communication and audience engagement.
Why I picked Demio: Its focus on live webinars makes it perfect for teams that prioritize real-time interaction. Demio offers features like real-time HD streaming and interactive polls to engage your audience actively. You can also use the platform's webinar replays to reach those who couldn't attend live. In my experience, these features ensure that your live sessions are both dynamic and effective.
Standout features & integrations:
Features include the ability to create custom branding for your webinars, helping your team maintain a professional image. You can also use the automated email notifications to keep your audience informed and engaged. The platform provides robust analytics to give insights into attendee behavior and engagement.
Integrations include HubSpot, Mailchimp, ActiveCampaign, ConvertKit, Drip, GetResponse, Infusionsoft, Ontraport, AWeber, and Slack.
Pros and cons
Pros:
- Automated email notifications
- Real-time HD streaming
- Custom branding options available
Cons:
- Requires stable internet connection
- Limited customization options
GoToWebinar is a webinar and virtual event platform tailored for businesses that need to host large-scale online events. It caters to industries like education, healthcare, and retail, providing tools to engage wide audiences effectively.
Why I picked GoToWebinar: GoTo Webinar is a dedicated platform for hosting live and pre-recorded webinars. It supports up to 3,000 attendees and includes a webcast mode that lets participants join without any downloads. Its built-in tools simplify event setup, delivery, and audience engagement, making it ideal for large-scale virtual presentations.
Standout features & integrations:
Features include the ease of setting up events without IT support, HD video capabilities, and comprehensive reporting tools for analyzing event performance. Your team can also use interactive polls to engage attendees more effectively. The ability to automate communications ensures that you can focus more on content delivery.
Integrations include Salesforce, Zapier, HubSpot, Marketo, Unbounce, Microsoft Teams, Slack, Asana, Trello, and Zoho CRM.
Pros and cons
Pros:
- Features interactive audience tools
- Provides detailed analytics
- Offers pre-recorded webinars
Cons:
- Learning curve for new users
- Limited customization options
Google Meet’s webinar platform allows hosts to broadcast live events to large audiences with minimal setup. It supports features like Q & A, screen sharing, and real-time captions to enhance audience engagement. This makes it a practical option for businesses needing a simple, accessible way to host virtual webinars.
Why I picked Google Meet: Google Meet’s webinar platform offers easy access via web browsers, eliminating the need for software downloads. You can schedule webinars directly through Google Calendar, streamlining event setup and coordination. In my experience, its HD video quality and seamless integration make it a convenient solution for hosting professional webinars with minimal effort.
Standout features & integrations:
Features include the ability to join meetings directly from your browser, eliminating the need for software installation. You can also use its screen sharing feature to present documents and slides during meetings. The platform offers real-time captions, which improve accessibility for participants.
Integrations include Google Calendar, Google Drive, Gmail, Google Chat, Slack, Microsoft Outlook, Zapier, Salesforce, Trello, and Asana.
Pros and cons
Pros:
- Easy scheduling from Google Calendar
- Quick browser-based access
- Real-time captions available
Cons:
- Requires Google account access
- Limited customization options
Zoom is a reliable webinar platform that helps businesses host live, interactive virtual events. It includes features like Q\&A, polls, and automated recordings to support audience engagement and follow-up.
Why I picked Zoom: Zoom’s webinar platform enables hosts to deliver live presentations to large audiences with HD video and audio quality. It offers features like attendee registration, Q&A, polls, and post-webinar reporting to support professional virtual events. In my experience, these tools make Zoom ideal for businesses aiming to engage and inform audiences at scale.
Standout features & integrations:
Features include virtual backgrounds, which add a professional touch to your meetings and webinars. You can also use its recording feature to capture sessions for later review or sharing with absentees. The platform offers detailed analytics to track meeting performance and participant engagement.
Integrations include Slack, Microsoft Teams, Google Workspace, Salesforce, Dropbox, Trello, HubSpot, Asana, Zendesk, and LinkedIn.
Pros and cons
Pros:
- Includes breakout room functionality
- Supports large meeting capacity
- Offers HD video and audio
Cons:
- Occasional audio and video lag
- Limited customization options
Zoho Meeting is a web conferencing solution tailored for small businesses looking to conduct online meetings and webinars efficiently. It offers essential tools for hosting virtual events, ensuring smooth communication and collaboration among teams.
Why I picked Zoho Meeting: Zoho Meeting is a webinar platform designed for small businesses seeking simplicity and efficiency. It offers screen sharing, session recording, and engagement analytics to support professional presentations. Its user-friendly interface makes it easy to set up and manage webinars without technical complexity. These features make it a practical choice for small teams hosting impactful online events.
Standout features & integrations:
Features include the ability to customize registration forms, allowing you to gather specific information from attendees. You can also use its moderation controls to manage participant interactions during webinars. The platform provides webinar recordings, enabling you to share sessions with those who missed the live event.
Integrations include Zoho CRM, Zoho Projects, Google Calendar, Microsoft Outlook, Zapier, Slack, Eventbrite, Salesforce, Mailchimp, and Trello.
Pros and cons
Pros:
- Useful moderation controls
- Customizable registration forms
- Provides webinar recordings
Cons:
- Can be basic for larger teams
- Limited customization options
Webex is a webinar platform built for enterprises that need secure, reliable virtual event hosting. It offers interactive features like Q&A, polls, and registration tools to support large-scale webinars.
Why I picked Webex: Webex is a webinar platform designed for hosting secure, professional online events. It supports high-definition video, interactive tools like Q&A and polling, and extensive customization to match your brand. With built-in analytics and enterprise-grade reliability, it’s ideal for delivering impactful large-scale webinars.
Standout features & integrations:
Features include the ability to host large-scale virtual events with ease, ensuring your team can connect with audiences globally. You can also use its breakout rooms to facilitate small group discussions during webinars. The platform offers real-time translation, which can be a game-changer for international teams.
Integrations include Microsoft Teams, Slack, Google Workspace, Salesforce, Trello, Dropbox, HubSpot, Zendesk, ServiceNow, and Box.
Pros and cons
Pros:
- Real-time translation available
- Enterprise-grade security features
- Extensive customization options
Cons:
- Can be complex for new users
- Limited mobile functionality
GetResponse is a webinar platform that combines interactive virtual events with built-in marketing tools. It enables businesses to host webinars while seamlessly managing audience engagement and follow-ups through integrated email campaigns.
Why I picked GetResponse: The platform’s integration of webinar and email marketing tools allows you to manage virtual events and lead nurturing in one place. Its automated emails and landing page builder enhance the entire webinar lifecycle, from registration to follow-up. In my experience, these features make GetResponse a powerful solution for running marketing-focused webinars.
Standout features & integrations:
Features include customizable webinar templates, which help you create professional-looking events quickly. You can also use its audience engagement tools like polls and surveys to interact with participants. The platform provides detailed analytics, giving you insights into both webinar performance and email campaign effectiveness.
Integrations include Salesforce, Shopify, WooCommerce, PayPal, Stripe, WordPress, Magento, PrestaShop, Zapier, and Slack.
Pros and cons
Pros:
- Combines email and webinars
- Customizable landing pages
- Engaging audience interaction tools
Cons:
- Limited advanced webinar features
- Occasional email delivery issues
Adobe Connect is a comprehensive web conferencing platform designed for educational institutions and businesses that conduct training sessions and virtual classrooms. It offers tools to create immersive learning experiences and facilitate effective communication.
Why I picked Adobe Connect: Adobe Connect’s customizable webinar environments are ideal for delivering interactive and engaging virtual sessions. Its persistent rooms and content management tools help create a consistent experience and organize materials efficiently. In my experience, these features make it a strong choice for hosting structured, training-focused webinars.
Standout features & integrations:
Features include the ability to create breakout rooms, which facilitates small group discussions during sessions. You can also use its whiteboard feature to illustrate key points and engage participants visually. The platform provides extensive reporting tools to track participant engagement and session effectiveness.
Integrations include Microsoft Teams, Canvas, Moodle, Salesforce, Blackboard, Brightspace, Zoom, Google Workspace, LinkedIn Learning, and SAP SuccessFactors.
Pros and cons
Pros:
- Supports persistent meeting rooms
- Offers content management tools
- Extensive reporting capabilities
Cons:
- Requires strong internet connection
- Limited mobile functionality
ClickMeeting is a webinar platform designed for marketing teams looking to enhance their online event capabilities. It serves businesses by offering tools to host interactive webinars and online meetings that drive engagement and lead generation.
Why I picked ClickMeeting: ClickMeeting is a webinar platform built to support both live and automated events. It allows hosts to customize webinar rooms, schedule on-demand sessions, and access detailed analytics to measure engagement. Its intuitive interface makes it easy to plan, present, and follow up on webinars. These capabilities make it a strong choice for teams running marketing-focused online events.
Standout features & integrations:
Features include the ability to host webinars in multiple languages, which can expand your reach globally. You can also use its whiteboard feature to illustrate points visually during presentations. The platform provides on-demand webinars, allowing your team to repurpose content effectively.
Integrations include HubSpot, Slack, PayPal, Moodle, LinkedIn, Facebook, YouTube, Dropbox, Microsoft Teams, and Zapier.
Pros and cons
Pros:
- Customizable event pages
- Offers on-demand webinars
- Supports multiple languages
Cons:
- Requires internet stability
- Limited attendee capacity
WebinarNinja is a dynamic webinar platform designed for educators and course creators who want to deliver engaging online sessions. It provides tools to host live, automated, series, and hybrid webinars, catering to a variety of teaching and presentation styles.
Why I picked WebinarNinja: This webinar platform is built for course creators and educators. It offers interactive features like polls and Q&A to boost audience engagement. Automated webinars help reach students who can’t attend live sessions.
Standout features & integrations:
Features include customizable registration pages that help you capture the right audience information. You can also use its analytics tools to gain insights into attendee behavior and improve future webinars. The platform supports multiple webinar formats, giving you the flexibility to choose the type that best suits your needs.
Integrations include Mailchimp, HubSpot, ConvertKit, ActiveCampaign, Drip, AWeber, Keap, Salesforce, Zapier, and Slack.
Pros and cons
Pros:
- Supports multiple webinar formats
- Customizable registration pages
- Interactive audience engagement tools
Cons:
- Limited advanced customization
- Some features need extra cost
Other Webinar Software
There’s a significant number of webinar software to choose from, and you might need extra help to find other options for your business. So, I added another brief list of webinar tools that are worth considering.WebinarNinja supports live and automated webinars for educators and creators.
- EverWebinar
For automated webinars
- BigMarker
For interactive events
- Livestream
For live event broadcasting
- Goldcast
For B2B events
- Crowdcast
For live streaming
- ON24
For marketing analytics
- Vimeo
For video quality
- Cvent
For event professionals
- Microsoft Teams
For Microsoft 365 users
- EasyWebinar
For sales-driven webinars
- Livestorm
For engagement tools
- BlueJeans Events
For interactive video
- Streamyard
For social media streaming
- WorkCast
For branded webinars
- RingCentral Webinar
For unified communications
- StreamGo
For custom virtual events
- MaestroConference
For interactive conversations
- WebinarJam
For attendee capacity flexibility
- EventMobi
For event management
- AnyMeeting
For small teams
- Vfairs
For virtual trade shows
Webinar Software Selection Criteria
When selecting the best webinar software to include in this list, I considered common buyer needs and pain points like ease of use and audience engagement. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Host live webinars
- Provide screen sharing
- Offer recording capabilities
- Support audience interaction
- Enable registration and reminders
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Custom branding options
- Automated webinar scheduling
- Advanced analytics and reporting
- Integration with CRM systems
- Real-time language translation
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation and controls
- Minimal learning curve
- Clear and organized layout
- Customizable settings
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to interactive product tours
- Use of pre-designed templates
- Presence of chatbots for guidance
- Regularly scheduled onboarding webinars
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Access to live chat assistance
- Comprehensive help center
- Response time to inquiries
- Quality of support documentation
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing against features
- Availability of flexible plans
- Transparency in pricing structure
- Inclusion of essential features in basic plans
- Discounts for annual subscriptions
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Consistency of positive feedback
- Frequency of reported issues
- User satisfaction with updates
- Testimonials on ease of use
- Feedback on support experience
How to Choose Webinar Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Does the software support your current and future audience size? Check if it can handle peak usage without performance issues. Consider growth plans and seasonal demand. |
| Integrations | Can it connect with your existing tools, like CRM or email marketing software? Ensure seamless data flow to avoid manual data entry and errors. |
| Customizability | Can you tailor the platform to match your brand and workflow? Look for options to modify templates, layouts, and registration forms to fit your needs. |
| Ease of use | Is the interface intuitive for both hosts and attendees? Test it with a demo or trial to ensure minimal learning curve for your team. |
| Implementation and onboarding | How quickly can you get up and running? Consider the availability of training resources, support during setup, and time to first value. |
| Cost | Does the pricing align with your budget? Evaluate both upfront and ongoing costs, and consider any hidden fees or required add-ons. |
| Security safeguards | Does it meet your organization's security standards? Check for encryption, data protection measures, and compliance with industry regulations. |
| Support availability | Is help readily available when you need it? Look for 24/7 support, multiple contact channels, and a robust help center to assist your team. |
What Is Webinar Software?
Webinar software is a digital tool that allows users to host and participate in online seminars, workshops, and presentations. Professionals like marketers, educators, and trainers use these tools to engage audiences, share information, and facilitate learning. Features like live video, screen sharing, and interactive polls help with audience engagement, content delivery, and feedback collection. Overall, these tools provide a platform to connect and communicate effectively with large groups remotely.
Features of Webinar Software
When selecting webinar software, keep an eye out for the following key features:
- Live video: Allows real-time interaction and communication, making webinars feel like in-person events.
- Screen sharing: Lets presenters display their screen to share presentations, documents, and demonstrations with attendees.
- Interactive polls: Engages the audience by gathering instant feedback and opinions during the session.
- Automated scheduling: Simplifies the process of setting up recurring webinars without manual intervention.
- Custom branding: Enables personalization of the webinar interface to align with your brand’s identity and aesthetics.
- Recording capabilities: Provides the option to record sessions for later viewing, useful for those who missed the live event.
- Real-time captions: Offers accessibility by providing live transcriptions during the webinar.
- Breakout rooms: Facilitates small group discussions within the larger webinar, enhancing interaction and collaboration.
- Analytics and reporting: Delivers insights into attendee behavior and engagement to improve future webinars.
- Integration with CRM: Ensures smooth data transfer between the webinar platform and your customer relationship management tools.
Benefits of Webinar Software
Implementing webinar software provides several benefits for your team and your business. Here are a few you can look forward to:
- Increased reach: Engage audiences globally without the need for physical travel, thanks to live video and interactive features.
- Cost savings: Reduce expenses related to travel and venue booking by hosting events online.
- Enhanced engagement: Keep participants involved through interactive polls and Q&A sessions.
- Flexible accessibility: Allow attendees to join from anywhere, using a device of their choice, with features like browser-based access.
- Data-driven insights: Improve future webinars with analytics and reporting that track attendee engagement and behavior.
- Time efficiency: Save time with automated scheduling and email reminders, allowing your team to focus on content creation.
- Brand consistency: Maintain a professional image by customizing the webinar interface to match your brand's look and feel.
Costs and Pricing of Webinar Software
Selecting webinar software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in webinar software solutions:
Plan Comparison Table for Webinar Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Host limited attendees, basic video quality, and limited storage. |
| Personal Plan | $10-$30/user/month | Host up to 100 attendees, HD video, screen sharing, and basic analytics. |
| Business Plan | $40-$100/user/month | Host up to 500 attendees, custom branding, advanced analytics, and automated email reminders. |
| Enterprise Plan | $150-$300/user/month | Host over 1,000 attendees, dedicated support, integration with CRM systems, and advanced security features. |
Webinar Software FAQs
Here are some answers to common questions about webinar software:
How can webinar software help me generate more leads?
Webinar software helps you generate more leads by offering registration forms, attendee tracking, and post-event follow-ups. Many platforms integrate with CRM or email marketing tools so you can capture contact details and segment prospects. You can nurture leads by sharing webinar recordings, sending targeted emails, and analyzing attendee engagement to identify high-potential prospects.
What integrations should I look for in webinar platforms?
Look for webinar software that integrates seamlessly with your CRM, email marketing, and automation tools. Popular integrations include Salesforce, HubSpot, Mailchimp, and Slack. These connections let you track registrations, automate reminders, score leads, and sync attendee data, which makes your overall marketing workflow more efficient.
How do I measure webinar engagement and ROI?
You can measure engagement and ROI by tracking attendance rates, participation in polls or Q&A, and post-webinar actions like downloads or demo requests. Most webinar tools generate reports with analytics on attendee behavior, conversion rates, and revenue sourced from webinar leads. Review these metrics to assess your return and improve future campaigns.
What are the requirements for a webinar?
To run a successful webinar, you’ll need a strong internet connection, a reliable computer, and quality audio/video equipment. Choose software that supports your event size and offers features like screen sharing, chat, and analytics. Prepare your content, test your tech, and have backup plans for any technical glitches.
Can I run two or more webinars at the same time?
Yes, many webinar software platforms let you run multiple sessions at once, but the specifics depend on your subscription plan. Some tools require additional licenses or upgraded plans for simultaneous events. Always check your provider’s terms before scheduling concurrent webinars.
What are the best practices for promoting webinars to get more attendees?
Promote your webinar by emailing your list, posting on social media, and adding banners to your website. Collaborate with partners, use paid ads, and send reminders as the date approaches. Offer speakers or co-hosts to reach new audiences and include clear value propositions to boost signups.
Are there security features I should consider for webinars with external audiences?
Yes, you should enable registration with approval, use password protection, and control screen sharing. Many platforms let you lock sessions, restrict access to invited users, and monitor for unauthorized attendees. Make sure your webinar tool is compliant with relevant data privacy regulations.
What’s Next:
If you're in the process of researching webinar software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.