22 Best Trello Alternatives Picked for 2026
Trello Alternatives Shortlist
Here’s my shortlist of Trello alternatives:
A strong Trello alternative gives your team visual project management features like boards, cards, and drag-and-drop workflows. Plus, it might come with added flexibility, integrations, or advanced controls that Trello might lack.
If you’re searching for a tool that matches Trello’s visual style but better fits your team’s needs, you’re not alone. Whether you need more customization, deeper reporting, or support for complex projects, the right alternative can help you manage work your way.
This list will help you quickly compare the top Trello alternatives for 2026, so you can find the best fit for your projects, team structure, and workflow requirements.
What is Trello?
Trello is a visual project management tool, owned by Atlassian, that organizes tasks and projects using boards, lists, and cards. Teams use Trello to map out workflows, assign tasks, and track progress in a flexible, drag-and-drop interface.
Its simple design makes it easy to manage everything from daily to-dos to complex projects. Trello is popular for its intuitive layout and ability to adapt to different team processes and project types.
Best Trello Alternatives Summary
This comparison chart summarizes pricing details for my top Trello alternatives selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for interactive brainstorming boards | Free plan + free demo + free trial available | From $3/seat/month (billed annually) | Website | |
| 2 | Best for real-time kanban analytics | Free demo + 14-day free trial available | From $11/user/month | Website | |
| 3 | Best for integrated docs and databases | Free plan + free demo available | From $10/user/month (billed annually) | Website | |
| 4 | Best for live project dashboards | 30-day free trial + free demo available | From $14/user/month (billed annually) | Website | |
| 5 | Best for process mapping and optimization | Free demo + 14-day free trial available | From $8/user/month (billed annually) | Website | |
| 6 | Best for cross-team workflow automation | Free plan available | From $10.99/user/month (billed annually) | Website | |
| 7 | Best for creative visual project layouts | 14-day free trial + free plan available | From $9.99/user/month (billed annually) | Website | |
| 8 | Best for customizable resource scheduling | Free demo available | From $15/user/month | Website | |
| 9 | Best for collaborative whiteboarding sessions | Free trial + free plan available | From $8/member/month | Website | |
| 10 | Best for built-in time tracking | Free plan + free demo available + 15-day free trial | From $4/user/month (billed annually) | Website |
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Trello Alternatives Reviews
Below are my detailed summaries of the Trello alternatives that made it onto my shortlist. My reviews offer a detailed look at the features, best use cases, and integrations of each platform to help you find the best one for your team.
For teams that want to make brainstorming and planning more interactive, FigJam offers a digital whiteboard built for real-time collaboration. It’s a strong fit for product managers, designers, and cross-functional groups who need to map out ideas visually and gather feedback on the fly. Unlike Trello, FigJam lets you sketch, diagram, and use sticky notes in a shared space that feels like a live workshop.
Why FigJam Is a Good Trello Alternative
FigJam stands out for teams that want to turn brainstorming into a truly interactive experience. I picked FigJam because it lets you use sticky notes, drawing tools, and live emoji reactions to capture ideas and feedback in real time.
You can also organize workshops, map out user journeys, and create diagrams directly on the board, which goes beyond the card-based structure of Trello. For anyone who values visual thinking and collaborative planning, FigJam offers a flexible canvas that feels like a digital meeting room.
FigJam Key Features
Some other features in FigJam help teams organize and manage visual projects more easily:
- Pre-built Templates: Choose from a library of templates for flowcharts, mind maps, and team retrospectives.
- Widgets and Plugins: Add timers, polls, and voting tools to boards for interactive sessions.
- Version History: Track changes and restore previous versions of your whiteboards.
- Team Libraries: Store and reuse custom shapes, stickers, and assets across projects.
FigJam Integrations
Integrations include Slack, Microsoft Teams, Zoom, Dropbox, and more.
Pros and Cons
Pros:
- Templates for scrum retrospectives
- Intuitive interface for Figma users
- High-energy brainstorming with messaging
Cons:
- No cross-board workload tracking
- Limited task tracking features
Teams that need instant insight into workflow performance often choose Kanban Tool for its real-time kanban analytics. This platform is a strong fit for operations managers, agile teams, and process improvement specialists who want to visualize bottlenecks and track metrics as work happens. Unlike Trello, Kanban Tool offers built-in analytics and time tracking directly on the board, making it easier to optimize processes on the fly.
Why Kanban Tool Is a Good Trello Alternative
For teams that need more than just visual task tracking, Kanban Tool stands out with its real-time kanban analytics. I picked Kanban Tool because it lets you monitor workflow metrics—like lead and cycle times—directly on your boards as work progresses.
The platform also includes built-in time tracking and cumulative flow diagrams, so you can spot bottlenecks and inefficiencies without leaving the tool. If you want actionable analytics baked into your visual project management process, Kanban Tool offers a level of insight that Trello doesn’t provide.
Kanban Tool Key Features
Some other features in Kanban Tool help teams manage and customize their workflows:
- Swimlanes: Organize tasks by team, project, or priority using horizontal swimlanes on your boards.
- Card Templates: Create and reuse custom card templates to standardize task details and processes.
- Attachment Support: Add files and images directly to cards for easy reference and collaboration.
- API Access: Connect Kanban Tool to other systems or build custom integrations using its API.
Kanban Tool Integrations
Integrations include Google Drive, Dropbox, Zapier, OneDrive, and more. Kanban Tool also offers an API for custom integrations.
Pros and Cons
Pros:
- Automated cumulative flow diagrams
- User-friendly workspace without distractions
- Real-time kanban analytics and metrics
Cons:
- No built-in messaging or chat
- Lacks native Gantt chart visualization
If your team needs project management that blends documents, wikis, and databases in one place, Notion is worth a look. It’s especially useful for content teams, product managers, and startups that want to connect project plans with knowledge bases and structured data. Notion stands apart from Trello by letting you build custom workflows that combine kanban boards, rich text, and relational databases on a single page.
Why Notion Is a Good Trello Alternative
What sets Notion apart from Trello is its ability to combine project boards with integrated documents and databases on the same page. I picked Notion because you can create kanban boards that link directly to meeting notes, project specs, or even custom databases for tracking tasks and resources.
This lets you build project hubs where every piece of information—structured or unstructured—lives together and stays connected. For teams that want more than just cards and lists, Notion’s flexible workspace supports both visual planning and deep documentation in one place.
Notion Key Features
Some other features in Notion help teams manage projects and information more visually:
- Custom Templates: Create and reuse templates for project plans, meeting notes, or team wikis.
- Calendar and Timeline Views: Visualize tasks and projects on a calendar or timeline for better scheduling.
- Commenting and Mentions: Collaborate in real time with threaded comments and user mentions on any page.
- Permissions and Sharing Controls: Set granular access levels for pages, databases, and workspaces.
Notion Integrations
Integrations include Slack, Google Drive, Asana, GitHub, Zoom, Figma, Typeform, and more.
Pros and Cons
Pros:
- Provides a free plan for individuals
- Relational databases for content calendars
- Centralized wiki for productivity tools
Cons:
- No built-in data visualization tools
- Recurring tasks difficult to configure
If you need a project management tool with real-time visibility, ProjectManager puts live dashboards at the center of your workflow. It’s designed for project leads, operations teams, and organizations that need to monitor progress and resources as work happens. Unlike Trello, ProjectManager gives you instant updates on timelines, workloads, and budgets across multiple projects in one place.
Why ProjectManager Is a Good Trello Alternative
For teams that need up-to-the-minute project insights, ProjectManager offers live dashboards that go far beyond static boards. I picked ProjectManager because it automatically pulls data from tasks, schedules, and resources to update dashboards in real time.
You can track project health, team workloads, and budget status without manual refreshes or switching between views. This makes it a strong choice for anyone who wants a visual project management tool that keeps everyone aligned as work progresses.
ProjectManager Key Features
Some other features in ProjectManager help teams coordinate and deliver projects more efficiently:
- Gantt Chart View: Plan, schedule, and adjust project timelines with drag-and-drop controls.
- Kanban Boards: Visualize tasks and workflows using customizable columns and cards.
- Resource Management Tools: Allocate team members and track availability across multiple projects.
- Document Sharing: Upload, store, and collaborate on project files directly within the platform.
ProjectManager Integrations
Integrations include Slack, Microsoft Teams, Power BI, and more.
Pros and Cons
Pros:
- Native workload view for teams
- Switchable Gantt and Kanban views
- Live dashboards for real-time reporting
Cons:
- Lacks granular settings for notification
- Messaging restricted to task comments
If your team needs to visualize and optimize complex workflows, Businessmap offers advanced process mapping tools built for continuous improvement. It’s a strong fit for operations leaders, process managers, and organizations focused on Lean or Agile practices. Unlike Trello, Businessmap lets you model, analyze, and refine end-to-end processes with features designed for deep workflow optimization.
Why Businessmap Is a Good Trello Alternative
When you need more than just task boards, Businessmap stands out for its process mapping and optimization capabilities. I picked Businessmap because it lets you design detailed workflow diagrams, set up custom process policies, and visualize dependencies across teams. You can analyze bottlenecks and track process efficiency with built-in analytics tools.
This makes it a strong choice for anyone who wants a visual project management tool that supports continuous process improvement, not just task tracking.
Businessmap Key Features
Some other features in Businessmap help teams manage and improve their workflows:
- Timeline Workflow View: Visualize project progress and deadlines on a timeline layout.
- Role-Based Access Controls: Set permissions and visibility for different users and teams.
- Automated Card Rules: Trigger actions like notifications or status changes based on custom criteria.
- Portfolio Management: Oversee multiple projects and processes from a single dashboard.
Businessmap Integrations
Integrations include GitHub, Box, Dropbox, Google Drive, OKTA, Power BI, and more.
Pros and Cons
Pros:
- Data-driven forecasting and cycle times
- Supports Agile or Scrum methodology
- Visual process mapping for workflows
Cons:
- Mobile app lacks administrative settings
- Pricey for simple task management tool needs
Asana is a project management platform designed for teams that need to coordinate complex workflows across multiple departments. It stands out from Trello with its advanced automation, timeline views, and robust integration options. If your business juggles cross-functional projects or needs more control over task dependencies, Asana offers features that help keep everything connected and on track.
Why Asana Is a Good Trello Alternative
What sets Asana apart as a Trello alternative is its focus on cross-team workflow automation. I picked Asana because it lets you automate repetitive tasks and handoffs between teams using its built-in workflow builder.
The timeline and workload views help visualize dependencies and resource allocation across multiple projects, which is something Trello doesn’t offer natively. If you need to coordinate work between marketing, product, and operations, Asana’s automation features keep everyone aligned without manual follow-up.
Asana Key Features
Some other features in Asana make it a flexible choice for visual project management:
- Custom Fields: Add custom data points to tasks and projects to track information specific to your workflow.
- Forms: Collect and route work requests directly into projects using customizable intake forms.
- Calendar View: Visualize tasks and deadlines on a shared calendar to keep your team aware of upcoming work.
- Milestones: Mark key project checkpoints to help teams track progress toward major goals.
Asana Integrations
Integrations include Claude, Slack, Google Drive, Microsoft Teams, Zoom, Dropbox, Salesforce, Figma, Mailchimp, and more.
Pros and Cons
Pros:
- Integrated calendar and timeline views
- Cross-team work management automation
- Flexible multi-homing for marketing tasks
Cons:
- Advanced features require paid plans
- No native time-tracking toggle
For creative teams that need more than lists and cards, Milanote offers a flexible visual workspace for organizing ideas, images, and project assets. Unlike Trello, Milanote lets you arrange notes, links, and media in freeform layouts that mimic a physical moodboard. It’s especially useful for designers, marketers, and content creators who want to map out visual projects and creative workflows.
Why Milanote Is a Good Trello Alternative
Milanote takes a different approach from Trello by focusing on creative visual project layouts rather than structured task boards. I picked Milanote for teams that want to arrange notes, images, links, and files in a flexible, drag-and-drop workspace that feels like a digital moodboard.
The ability to freely position content, group related items, and add visual context makes it ideal for brainstorming, storyboarding, and mapping out creative projects. If your work relies on visual thinking and non-linear planning, Milanote offers a unique space to bring those ideas together.
Milanote Key Features
Some other features in Milanote help creative teams manage projects visually and collaboratively:
- Web Clipper: Save images, text, and links from the web directly into your boards.
- Task Lists: Add checklists and to-do lists alongside visual content for project tracking.
- Commenting: Leave feedback and discuss ideas directly on any board element.
- Board Sharing: Share boards with team members or clients for real-time collaboration and review.
Milanote Integrations
Integrations are not publicly listed.
Pros and Cons
Pros:
- Flexible board-within-a-board hierarchy
- Visual web clipper for inspiration
- Intuitive interface for creative briefs
Cons:
- No offline mode available
- No support for recurring tasks
If your team needs to manage complex schedules and resources, Visual Planning offers a highly customizable platform for building tailored scheduling workflows. It’s designed for organizations in industries like construction, field services, and manufacturing that require detailed control over people, equipment, and project timelines. Unlike Trello, Visual Planning lets you configure views, forms, and rules to match your unique resource management needs.
Why Visual Planning Is a Good Trello Alternative
For teams that need more than simple task boards, Visual Planning stands out with its customizable resource scheduling capabilities. I picked Visual Planning because it lets you build tailored scheduling views, assign resources like staff and equipment, and set up custom rules for managing complex projects.
The platform supports drag-and-drop scheduling, color-coded calendars, and configurable forms to match your team’s workflow. If your projects require granular control over resources and timelines, Visual Planning offers flexibility that Trello doesn’t provide.
Visual Planning Key Features
Some other features in Visual Planning help teams manage projects and resources more efficiently:
- Gantt Chart View: Visualize project timelines and dependencies with interactive Gantt charts.
- Mobile App Access: Manage schedules and resources from anywhere using the dedicated mobile app.
- Document Management: Attach, store, and organize project documents directly within the platform.
- Role-Based Permissions: Control user access and actions with customizable permission settings.
Visual Planning Integrations
Integrations include Microsoft Outlook, Excel, Google Drive, Dropbox, SAP, and Sage.
Pros and Cons
Pros:
- Available as a self-hosted version
- Clear visibility into team bandwidth
- Granular resource scheduling for teams
Cons:
- Manual updates required for resources
- Requires a Windows-based server for on-premises
If your team needs a space for real-time brainstorming and visual collaboration, Miro offers a digital whiteboard built for group creativity. Unlike Trello, Miro supports freeform diagramming, sticky notes, and mind mapping on an infinite canvas. It’s a strong fit for product teams, designers, and facilitators who want to run workshops, map processes, or co-create project plans visually.
Why Miro Is a Good Trello Alternative
Miro stands out as a Trello alternative because it’s built for collaborative whiteboarding sessions that go far beyond simple task tracking. I picked Miro for teams that need to brainstorm, map out workflows, or visually organize ideas together in real time.
The infinite canvas, sticky notes, and diagramming tools let you capture and connect thoughts in a way that’s much more flexible than Trello’s card-based boards. If your projects start with ideation or require group workshops, Miro’s visual workspace makes it easy to co-create and iterate as a team.
Miro Key Features
Some other features in Miro help teams manage projects visually from start to finish:
- Pre-built Templates: Choose from a library of templates for user journey mapping, retrospectives, and project planning.
- Voting and Timer Tools: Facilitate group decision-making and keep workshops on track with built-in voting and countdown timers.
- Commenting and Tagging: Add comments and tags directly to board elements for clear feedback and organization.
- Presentation Mode: Turn any board into a guided presentation to share ideas or project updates with stakeholders.
Miro Integrations
Integrations include Slack, Microsoft Teams, Google Drive, Jira, Asana, Trello, Zoom, Dropbox, and more.
Pros and Cons
Pros:
- Real-time cursor tracking for brainstorming
- Specialized productivity tools templates
- Infinite canvas for any methodology
Cons:
- Large boards cause browser lag
- High-resolution exports require a paid tier
New Product Updates from Miro
Miro Enhances AI Workflows and Tables for Task Planning
Miro enhances AI workflows and Tables with AI-generated planning boards and web-aware automation. These updates help teams organize tasks faster and analyze external content within workflows. For more information, visit Miro’s official site.
Teams that need to track time directly within their project management workspace often choose Zoho Projects. This platform is a strong fit for consultancies, agencies, and service-based businesses that bill by the hour or need to monitor project effort closely. Zoho Projects stands out from Trello and similar tools by offering built-in time tracking and timesheet approvals alongside visual task management.
Why Zoho Projects Is a Good Trello Alternative
Unlike Trello, Zoho Projects includes built-in time tracking that’s tightly integrated with its task and project management features. I picked Zoho Projects because you can log hours directly on tasks, generate timesheets, and even set up approval workflows for submitted time.
The platform also lets you visualize tracked time on Gantt charts and reports, making it easier to connect effort with project progress. For teams that need to monitor billable hours or track project effort in detail, Zoho Projects offers a level of time management that Trello doesn’t provide.
Zoho Projects Key Features
Some other features in Zoho Projects help teams organize and deliver work more efficiently:
- Blueprint Workflow Automation: Set up custom workflows to automate task transitions and approvals.
- Issue Tracking: Log, assign, and resolve bugs or issues within project spaces.
- Project Forums: Facilitate team discussions and knowledge sharing in dedicated forum spaces.
- Document Management: Store, share, and collaborate on files directly within your projects.
Zoho Projects Integrations
Integrations include Zoho CRM, Zoho Desk, Zoho Invoice, Dropbox, Slack, Microsoft Teams, Zapier, and more.
Pros and Cons
Pros:
- Low cost for small businesses
- Imports data directly from Microsoft Excel
- Built-in time tracking for invoicing
Cons:
- Limited collaboration features for guests
- Buggy third-party calendar integrations
Other Trello Alternatives
Here are some additional Trello alternatives that didn’t make it onto my shortlist, but are still worth checking out:
- Wrike
For advanced task dependencies
- Planview
For enterprise portfolio management
- monday.com
For simple task tracking and small teams
- Microsoft Planner
For Microsoft 365 ecosystem
- ClickUp
For customizable task hierarchies
- Airtable
For custom workflows
- Basecamp
For all-in-one team communication
- Smartsheet
For spreadsheet-style project views
- Linear
For high-performance engineering workflows
- Teamhood
For visual workload balancing
- Jira
For agile software development teams
- Wekan
Open-source alternative
Trello Alternatives Selection Criteria
When selecting the best Trello alternatives to include in this list, I considered common buyer needs and pain points related to visual project management software products, like visualizing complex workflows and managing cross-functional team collaboration. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Create and manage tasks and subtasks
- Assign tasks to team members
- Set deadlines and due dates
- Visualize projects on boards or timelines
- Track task progress and status
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Process mapping and workflow automation
- Advanced analytics and reporting dashboards
- Portfolio management for multiple projects
- Customizable card types and fields
- Built-in time tracking tools
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive drag and drop interface
- Clean and modern visual design
- Minimal clicks to complete common actions
- Responsive performance on web and mobile
- Clear navigation and menu structure
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of step-by-step product tours
- Access to pre-built templates for quick setup
- In-app guidance and tooltips for new users
- Training videos and live webinars
- Chatbot or live chat support during onboarding
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Multiple support channels like chat, email, and phone
- Fast response times to support requests
- Access to a searchable knowledge base
- Availability of onboarding and setup assistance
- Community forums or user groups for peer support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Transparent and flexible pricing plans
- Features included in lower-tier plans
- Free trial or free plan availability
- No hidden fees or surprise charges
- Discounts for annual billing or larger teams
Customer Reviews (10% of total score)To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Positive feedback on core features and reliability
- Reports of helpful and responsive support
- Comments on ease of adoption and onboarding
- User sentiment about pricing and value
- Suggestions for improvement or missing features
Why Look For a Trello Alternative?
While Trello is a good choice of a visual project management solution, there are a number of reasons why some users seek out alternative solutions. You might be looking for a Trello alternative because…
- You need advanced workflow automation or process mapping
- Your team manages complex projects with multiple dependencies
- You require built-in analytics or reporting dashboards
- You want more granular user permissions and access controls
- Your organization needs portfolio management across many projects
- You need native integrations with tools that Trello doesn’t support
If any of these sound like you, you’ve come to the right place. My list contains several visual project management tool options that are better suited for teams facing these challenges with Trello and looking for alternative solutions.
Trello Key Features
Here are some of the key features of Trello, to help you contrast and compare what alternative solutions offer:
- Kanban-style boards for visual task management
- Customizable cards with checklists, attachments, and comments
- Drag-and-drop task organization across lists
- Power-Ups for adding integrations and extra functionality
- Calendar view for tracking deadlines and due dates
- Team collaboration with real-time updates and notifications
- Card automation using Butler rules and triggers
- Board templates for common workflows and project types
- User mentions and activity tracking within cards
- Mobile apps for iOS and Android devices
What’s Next:
If you're in the process of researching Trello alternatives, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.